As Program Directors and Coordinators, you have great responsibility to develop, oversee and improve the residency or fellowship educational programs, implement changes based on the current accreditation standards and prepare for accreditation site visits and review by the ACGME Review Committees (RRC). To assist with obtaining information related to these endeavors ACGME has developed a 'Virtual Handbook', i.e., links to sections of the ACGME website that are very relevant to your work:
- The Program Directors & Coordinators page includes information about Case logs, Resident Duty Hours, Resident Survey, policies and much more.
- ACGME Manual of Policies and Procedures. Section II, Accreditation Policies and Procedures contains a complete explanation of accreditation statuses awarded to programs and the policies to which program directors must adhere.
- Visit the Staff List page for ACGME staff contact information.
- Key to Standard Notification Letter provides explanations for the common sections of accreditation letters (implemented in October, 2006).
- Visit the Site Visit page for information about the accreditation process and the role of the ACGME Site Visitor.
- The Accreditation Data System (ADS) is the on-line reporting system. Program Directors are responsible for annually verifying/updating critical accreditation program information (including case logs for some specialties) and keeping resident records current. Annually, the ACGME Data department sends information about deadlines.
- Case Log System. Many Residency Review Committees require residents to input information about procedures and operations into the ACGME Case Log System. The Case Log Information Page contains a lot of useful information about case logs.
The Meetings and Workshops page includes information about the ACGME Annual Educational Conference which is a venue for program directors and coordinators to learn more about the accreditation process and ways to enhance residency program quality related to ACGME initiatives such as general competencies, educational outcome assessment, and duty hours.
- In addition to the Review Committee staff, the Designated Institutional Official (DIO) and Graduate Medical Education Committee of your sponsoring institution and your specialty-specific Program Directors Association are other important resources for you in this new role. You may wish to inform the association of your name and contact information.
If additional information in needed to answer specialty-specific questions, the Program Director and/or Coordinator should contact the Executive Director or other staff of the Review Committee for assistance. The program's 10 digit ID number should be included in all correspondence to the ACGME.