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Call for Abstracts

Call for Abstracts - Submit by Thursday, October 10, 2019 at 5:00 p.m. Central

The ACGME invites the graduate medical education community to submit abstracts for the Marvin R. Dunn Welcoming Poster Reception and Exhibitor Kick-Off at the February 27-29, 2020 ACGME Annual Educational Conference in San Diego, California. This year’s conference, Meaning in Medicine: Compassion and Connection, will feature over 140 engaging workshops, didactic sessions, networking opportunities, and presentations from experts in the GME community.

Program directors, coordinators, faculty members, and others involved in graduate medical education are encouraged to submit abstracts.

Suggested Topics 
Topics should focus on accreditation, education, assessment, physician well-being, diversity, the opioid crisis, and innovations in the clinical learning environment.

Criteria for Selection
Abstracts must include all of the following sections to be considered:

  1. Background: clearly articulated context for project or research study, including relevant literature
  2. Objectives: substantive, clearly stated purpose of the project or research study
  3. Methods: clear description of how the project or research study was conducted and/or implemented, with sound and appropriate project/study design
  4. Results/Outcomes/Improvements: clear and unambiguous statement of what changed and how
  5. Significance/Implications/Relevance: implications of the project or research study beyond the local setting

All accepted poster presenters must register for the conference. Please do not submit an abstract if your attendance at the Annual Educational Conference is questionable. Posters without at least one registered author will not be displayed.

Accepted poster presenters will be required to prepare a poster for the reception and be available to discuss their poster from 5:30 p.m.-7:30 p.m. on Thursday, February 27, 2020. 

Oral Abstract Information 
Those who submit an abstract will have an option to select to be considered for an oral presentation in addition to presenting their poster at the Marvin R. Dunn Welcoming Poster Reception and Exhibitor Kick-Off. Those selected for oral presentations must be available for the Poster Reception Thursday night and from 12:45 p.m.-3:45 p.m. on Saturday, February 29, 2020, which may impact travel plans. Oral presentations consist of 10 minutes for presentation and five minutes of Q and A. Posters will not be moved into the presentation room.

Please note: The ACGME does not endorse any products or services provided by outside vendors. Therefore, promotions or advertisements of any kind are not allowed at the conference. Discussion must be limited to desired operational solutions contained in the software with no mention of proprietary products.

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Submission Process and Requirements
  • Submit your abstract electronically using the online submission form linked below.
  • E-mail questions to abstracts@acgme.org
  • The deadline for abstract submissions is Thursday, October 10, 2019 at 5:00 p.m. Central.
  • Notification of acceptance/rejection for poster presentation will be sent by e-mail the week of December 16, 2019.  All communication regarding the abstract will be made with the submitting author only. 

Please Note: Only projects that show measurable results will be reviewed. Particular attention will be paid to abstracts related to the suggested topics. Acceptance is based on content, available space, and overall program balance.

Submission and Format Requirements for Abstracts 

  • Only abstracts submitted electronically by October, 10, 2019 at 5:00 p.m. will be considered. No submissions will be accepted by mail or e-mail. 
  • Abstracts must not exceed 500 words (one page), excluding title and authors. 
  • No charts, tables, or graphs will be accepted on the submission.
  • All text should be typed as it should appear in print. If accepted, the abstract will be included in the ACGME Conference Mobile App.
  • Make the abstract title brief, but clearly indicate the nature of the study. Do not use abbreviations in the title.
  • List each presenter and his/her affiliation separately.
  • Organize the Text of the Abstracts as Follows

    • Background
    • Objectives
    • Methods
    • Results/Outcomes/Improvements
    • Significance/Implications/Relevance

    How to Write an Abstract with Sample Abstract (PDF)

    2020 Annual Educational Conference Abstract Submission Form

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Poster Display Information

The Poster Reception is scheduled for Thursday, February 27, from 5:30 p.m.-7:30 p.m. Poster presenters are expected to be at their displays during this time.

Poster set-up will take place on Thursday, February 27, between 9:00 a.m. and 2:00 p.m. The ACGME will provide pushpins to affix the poster to the display board.

Authors/presenters should bring their posters with them to the conference. Do not send posters to the ACGME offices or to the hotel.

Posters will be displayed on double-sided poster boards holding one (1) poster per side. The poster board surface is 6' wide by 4' high, with a two-inch border, so posters should be slightly smaller than the overall dimensions. All posters should be oriented in landscape format. Inclusion of charts, graphs, and images on posters for visual engagement is encouraged.

**All posters must be displayed by 2:00 p.m. on Thursday and removed by 12:00 p.m. on Saturday** 

The ACGME will not save or return-ship any posters remaining after 12:00 p.m. Saturday.

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Frequently Asked Questions - Abstracts

How to Write an Abstract with Sample Abstract (PDF)

How long should my abstract be?
Submitted abstracts must be under one page (no more than 500 words) using Arial 10pt font and one-inch margins. Accepted abstracts will be posted in the Conference Mobile App. Each abstract receives only one page. 

How will I know if my abstract is accepted?
The submitting author will be notified the week of December 16, 2019. 

I am the second author. Will I be contacted?
All correspondence (primarily by e-mail) will be with the submitting author. 

Do I need to register for the conference?
All presenters must register for the conference.

How do I receive the poster presenter conference rate?
Instructions will be provided with e-mail sent to accepted poster presenters. 

How big should the posters be?
The poster board surface is approximately 6' wide by 4' high, with a two-inch border, so posters should be slightly smaller than the overall dimension. All posters should be oriented in landscape format. We encourage you to include charts, graphs, and images on your poster for visual engagement.

When is the Poster Reception?
The Poster Reception is Thursday, February 27, 2020 from 5:30 p.m.-7:30 p.m. Accepted poster presenters will be required to be available to discuss their poster during the reception.

When can I set up?
Poster presentations must be hung on Thursday, February 27 between 9:00 a.m. and 2:00 p.m.

What happens to my poster after the reception?
All posters will remain on display until Saturday, February 29 at 12:00 p.m. Please remove your poster prior to noon on Saturday. No posters will be return shipped or retained by the ACGME.

What if I need to make changes in the abstract?
Changes cannot be made after the submission deadline. 

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Conference Resources
Contact Us

Registration and payment questions:
registration@acgme.org

Abstract or poster questions:
abstracts@acgme.org

Session content questions:
Department of Education, Educational Activities
acgmeconference@acgme.org

Continuing Medical Education (CME) questions:
CME@acgme.org

Exhibitor questions:
exhibitor@acgme.org

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